CareerUSA Privacy Policy

CareerUSA may collect personal information directly from individuals, from employers and clients, from candidates, from public or professional sources, and from service providers supporting our recruitment activities. The types of information we may collect include the following.

CareerUSA may use personal information for purposes including:

• providing recruitment and executive search services
• identifying, evaluating, and matching candidates with employment opportunities
• communicating with candidates and employer clients
• managing recruitment assignments and preparing candidate shortlists
• coordinating interviews and performing candidate assessments
• conducting reference or background-related processes where appropriate
• responding to inquiries and processing employer search briefs
• activating new recruitment assignments and processing payments
• administering client relationships and providing recruitment updates
• maintaining recruitment and business records
• operating and improving CareerUSA.net
• preventing misuse, fraud, or security incidents
• complying with applicable legal, regulatory, tax, accounting, or contractual requirements
• establishing, exercising, or defending legal claims

Candidate information may be reviewed by CareerUSA recruiters and personnel for the purpose of assessing suitability for employment opportunities.

Where appropriate to a recruitment assignment, CareerUSA may share relevant candidate information with an employer or prospective employer. CareerUSA takes reasonable steps to share candidate information only where relevant to recruitment activities and in accordance with applicable law.

Candidate information may include resumes, professional experience, qualifications, interview information, assessments, compensation expectations, and other information relevant to evaluating the candidate.

Information provided by employer clients may be used to:

• understand the hiring requirement and prepare a search strategy
• identify and evaluate potential candidates
• communicate the opportunity appropriately
• manage the recruitment assignment
• coordinate interviews and hiring decisions
• administer fees and payments
• provide post-placement support
• maintain records relating to the engagement

CareerUSA may treat commercially sensitive search information as confidential in accordance with its applicable client terms and professional obligations.

CareerUSA may share personal information where reasonably necessary with:

CareerUSA does not operate as a data broker and does not sell candidate resumes or client search information as a standalone commercial product.

CareerUSA.net may use cookies and similar technologies that are necessary for website functionality and, where configured, analytics or other website services.

Cookies may be used for purposes such as:

• maintaining website functionality
• remembering user preferences
• understanding website usage
• improving website performance
• protecting the website from abuse

Where legally required, non-essential cookies will not be activated before appropriate consent.

CareerUSA retains personal information for as long as reasonably necessary for the purposes described in this Privacy Policy, including recruitment activities, client relationships, legal requirements, dispute resolution, accounting, and legitimate business recordkeeping.

Retention periods may vary depending on:

• the type of information
• the recruitment relationship
• applicable legal requirements
• contractual obligations
• the purpose for which the information was collected

Where personal information is no longer reasonably required, CareerUSA may delete, anonymize, or securely archive it in accordance with applicable requirements.

CareerUSA takes reasonable administrative, organizational, and technical measures designed to protect personal information against unauthorized access, misuse, loss, disclosure, alteration, or destruction.

However, no website, electronic transmission, or information-storage system can be guaranteed to be completely secure.

CareerUSA may work with candidates, clients, service providers, or business partners located in different countries. As a result, personal information may be processed in jurisdictions other than the individual’s country of residence.

Where required by applicable law, CareerUSA will use appropriate measures relating to cross-border processing and transfers.

Depending on where an individual resides and which privacy laws apply, the individual may have rights concerning personal information. These rights may include, where applicable:

• requesting access to personal information
• requesting correction of inaccurate information
• requesting deletion of certain information
• requesting information about how personal information is used
• objecting to or restricting certain processing
• withdrawing consent where processing is based on consent
• requesting a portable copy of certain information
• appealing certain privacy decisions where applicable
• submitting other privacy requests available under applicable law

Privacy rights vary by jurisdiction and may be subject to exceptions. CareerUSA may need to verify an individual’s identity before responding to certain requests, and may retain information where required or permitted by law even after receiving a deletion request.

Residents of certain U.S. states may have additional rights concerning their personal information where the applicable state privacy law applies to CareerUSA and to the individual’s information.

Depending on the applicable law, those rights may include access, correction, deletion, portability, and information concerning certain disclosures or uses of personal information. CareerUSA will process valid privacy requests in accordance with applicable law.

CareerUSA may interact with candidates or clients located in the European Economic Area, United Kingdom, Switzerland, or other jurisdictions with comprehensive privacy laws.

Where such laws apply to CareerUSA’s processing activities, individuals may have additional rights and CareerUSA will process personal information in accordance with applicable legal requirements.

CareerUSA assists clients in identifying and evaluating candidates. Ultimate employment and hiring decisions are generally made by the applicable employer.

CareerUSA may use professional judgment, recruitment criteria, screening processes, search tools, and technology to support recruitment activities.

Candidates and clients should avoid providing unnecessary sensitive information through CareerUSA forms or email.

Where sensitive personal information is legitimately required for recruitment, legal, accommodation, work-authorization, or compliance purposes, CareerUSA processes it only as reasonably necessary and in accordance with applicable law.

Please do not submit Social Security numbers, bank account numbers, complete payment-card numbers, medical records, or passwords through ordinary recruitment forms unless a secure and legitimate process specifically requires such information.

CareerUSA’s services are intended for employment candidates, employers, and business users. CareerUSA does not intentionally design its recruitment services for children under the age required to participate legally in the applicable employment or service context.

If CareerUSA becomes aware that personal information concerning a child has been collected improperly, it may take appropriate steps to remove or address the information.

CareerUSA.net may contain links to websites or services operated by third parties. CareerUSA is not responsible for the privacy practices of third-party websites.

Individuals should review the privacy policies of third-party services before providing information to them.

CareerUSA uses Stripe to facilitate certain online payments. Where a client pays a CareerUSA Search Activation Fee or another eligible charge through Stripe:

• payment information is submitted to Stripe
• Stripe processes the transaction
• CareerUSA receives relevant transaction and payment-status information
• CareerUSA does not need to receive the client’s full payment-card number for ordinary Stripe-hosted checkout transactions

Stripe's Privacy Policy

When a client activates a recruitment search electronically, CareerUSA may retain information documenting the transaction and acceptance of applicable terms, which may include:

• company name and client representative name
• email address
• position/search title and search reference
• confirmation of authority and confirmation of acceptance
• date and time of acceptance
• version of the applicable Recruiting Services Terms
• payment reference and payment status

This information may be retained for contract administration, recordkeeping, dispute resolution, compliance, and related legitimate business purposes.

CareerUSA may update this Privacy Policy from time to time. When the policy is materially updated, CareerUSA will update the effective date and version displayed at the top of this page.

Where appropriate, CareerUSA may provide additional notice of material changes.

For privacy questions or requests, use CareerUSA's official contact information below.

Email: mt@careerusa.net

Visit our Contact page